Today digital transformation is at its peak, every sector is evolving and upgrading for the technology-driven world. Then how can the education sector remain untouched by these transformations? That’s why, every school, college, and other educational institute has taken the help of ERP software to digitalize themselves. ERP for schools is the most prominent solution for all of their digital problems. The software helps them in managing every small to big task and facilitates the students as well.
ERP Software is used by schools, to manage their daily activities:
- Maintaining student admission records, and staff and teachers’ data.
- Documentation of daily transactions like fee collection, fine collection, and salary payout.
- Creation of daily timetable and curriculum management
- Creating online learning material like blogs, videos, quizzes, etc.
- Online communication facility.
All these were the essential benefits of using the ERP software, but what is the real reason behind the need for ERP in schools? Let’s know this, in the article. So keep reading.
Automated Services: Today, so many of the tasks and activities are being done by bots and machinery which are making the work of humans rather easy. ERP software does the same; it does all those cumbersome and time-consuming tasks easily. Monetary transactions like collecting fees and paying out salaries are automatically done, through an online payment system. Documentation and organization of records can be done on their own, and it also auto-sends daily timetables to the teachers and students. When all these tasks are done automatically, then staff and teachers wouldn’t need to give hours to all these tasks.
One Stop Data Storage: Filling shelf after shelf with all the documents of students’ admission, alumni records, teacher and staff information, financial documents and academic records of students is so not right. Earlier documenting and writing data manually was the only choice, but not today. Today, schools can use software to record their data digitally and the best part is all their data will be in one place. It means no more browsing through different shelves to search for a student’s file from 2 years back, the staff just need to log into the ERP software and type the year and the student’s name and details will be on your screen instantly.
Secured Data Storage: With ERP software all your sensitive and important information will be safe and secured. Before these technologies, the schools used to store all their documents in record rooms which was not a safe option. The physical copies of documents like students’ admission details, teachers’ salary account details, or account books of schools are vulnerable to threats like tearing, theft, duplication etc. That’s why school organizations need software that can record and keep their data safe and secure. With facilities like a digital locker, cloud storage system, and two-step authorization, only the selected and authorized members of the schools will have access to sensitive data.
Medical Digital Learning: Online education is the present and future asset and we should continuing medical education, and without going digital, no organisation can provide quality education to its students. With ERP software teachers and schools can create online learning content, can communicate online with students and track their academic progress. ERP helps the teachers to post blogs and educational content, it has features like a chat box using which students can ask their queries to teachers at any time and from anywhere. The student data helps in analysing their progress, like attendance records, marks obtained and classroom behaviour etc.
Create Digital Goodwill: Using school ERP in schools, institutes can create their goodwill. After the installation of the software all your work will be done online, transactions, communications and daily operations. This creates transparency between school and guardians, building trust and reliability. This will help the school administration to build their digital goodwill; thus, attracting more people to themselves.
Cost Effective: School software will help your organisation to cut down all the unnecessary costs so that you can utilise your school funds on important things, like employing better learning resources for students. By automating all your tasks and going paper-free you will be saving a lot, in terms of manpower and petty expenses like stationery and maintenance of physical documents.